Important Board Resolutions

Transfer Fees  (approved 04/2021)

Wild Oaks Homeowners Association will charge a minimum Processing Fee of $150 to the unit's seller or landlord for handling realtor and WOHA required records requests. Any transaction requiring more than two hours work will be assessed at $75 per hour. 

Customizing Your Landscaping (approved 08/2018)

Many Wild Oaks homeowners have made wonderful improvements to our collective grounds, investing time, energy and personal resources. When done properly, these improvements benefit the entire property and are enjoyed by all.

HOWEVER, since all landscaping belongs collectively to WOHA, including the space outside our front doors, ALL IMPROVEMENTS MUST BE APPROVED before you begin to insure that your improvements are suitable and sustainable.

All costs associated with your project are at your expense (including clean-up). All improvements must be maintainable by the WO landscape crew. However, homeowners who make improvements may choose to tend those areas themselves.

BEFORE YOU PROCEED, please read and follow these simple guidelines:

How to proceed:

1. Contact our landscape chair Mary Beth Pattyn to discuss your ideas. Guy Gargiulo, OzWorld Landscape and Design, is willing to consult with you on designing your space at no cost to you. Email: guygargiulo@yahoo.com

2. Mary Beth will bring your request to the Landscape Committee. If approved and you are working with Guy, he will provide you an estimate of the costs, and begin working with you on your project. He will bill you directly for any costs incurred for materials, labor, and hauling.

3. You may choose to purchase the approved plants and do some of the work yourself or hire outside help. However, Guy or his crew must be actively involved if there is need for extensive digging, plant removal, or irrigation adjustments to prevent damage to our fragile irrigation system. Any costs due to damage to the irrigation system will be the responsibility of the resident.

4. IMPORTANT: Do not dig holes or pull up plants without first consulting Guy. 

5. If your project would result in additional costs to WOHA—for example, if it impacts long term maintenance, requires changes in the irrigation system, or makes a significant change to the property (removing a big tree, for example)—the Landscape Committee will take the request to the board for approval.

6. You are responsible for ALL COSTS and ALL ASPECTS of your project including removal of old plantings (such as ivy). Do not leave piles for our regular landscape crew to remove. If you have questions, contact Mary Beth Pattyn, Landscape Committee chair. Phone 541-232-7253 or email: mbpattyn@gmail.com

Replacement Door Criteria (approved 06/2018)

All door replacements must be approved by WOHA.

MATERIAL:  Doors may be wood, metal, or fiberglass

MAINTENANCE:  Doors are the responsibility of the homeowner and must be kept in attractive condition with no peeling or large chips of missing paint or finish.  Because of potential weathering, wood doors must be maintained to the satisfaction of the WOHA. If a door is determined to be unacceptable by the WO Board, the owner will be given a notice with a timeline to have the door fixed. If the door is not replaced or repaired in the time given, the owner will be given notice that the WOHA will proceed with the door repair or replacement, and the owner will be billed for the work.

DESIGNS:  Doors may have a simple unobtrusive relief design.  Door designs that include glass, including stained glass material, are permitted with WO Board approval.

COLOR:  Door exteriors may be painted the same color as exterior walls or with one of the following contrasting Sherwin Williams brand colors:  

Red     = Crabby Apple SW 7592

Green = Vogue Green SW 0065

Black   = Tricorn Black SW 6258

Brown = Polished Mahogany SW 2838

Wine   = Deep Maroon SW 0072

Teal     = Blue Peacock SW 0064

Purple = Dewberry SW 6552

Owner may also use one of the following Old Masters stains:

 Red Mahogany

 Spanish Oak

 Special Walnut

Please note that stain on wood doors usually takes considerably more maintenance.

SCREEN DOORS:  

All screen door replacements must be approved by WOHA.

Material:  Metal w/Glass and/or Screen

Maintenance:  Screen doors are the responsibility of the homeowner and must be kept in good repair with properly operating screen and glass panels, and maintained to the satisfaction of WOHA.

Design:  Double or single “window” style with minimal design characteristic; or screen only material in roll-up frame mechanism.

Clean Air Rule (approved 09/2011)

Whereas the Board for the Wild Oaks Homeowners Association finds that smoking of tobacco by homeowners or their guests in their Outdoor Living Areas generates second hand smoke that is annoying and disturbing to adjacent homeowners and:

Whereas sufficient credible evidence supports the view that Environmental Tobacco Smoke is also a health hazard, the Board finds it necessary to reduce exposure to tobacco smoke by requiring nonsmoking areas in certain places as set forth below and pursuant to its authority under the Association’s Declaration of Covenants, Conditions, and Restrictions and its Bylaws:

Definitions:

Enclosed Living Area:

All space between a floor and a ceiling that is enclosed on all sides by solid walls or windows, exclusive of doors and passageways, that extend from the floor to the ceiling, including all space therein screened by partitions that do not extend to the ceiling.  For the purposes of this Rule, all living units in Wild Oaks are Enclosed Living Areas.

Outdoor Living Area:

Means the portion of a Building Lot that is located immediately adjacent to a Building Structure enclosed or set off in any manner to create an outdoor living area, which includes all decks.

Restricted Smoking Areas

Homeowners, renters, or their guests or other invitees shall not smoke tobacco products or carry any lighted smoking instrument in the following areas:

1. The Recreation Building/Club House;

2. The pool and the area around the pool enclosed by the fence;

3. Outdoor Living Areas; and

4. Any outdoor grounds of Wild Oaks to the south of Roseway, which is the main roadway connecting Amazon West to Fox Hollow Rd.

Smoking shall be allowed inside the Enclosed Living Areas, with windows and doors closed.  Smoking is also allowed in the park area to the north of Roseway.  Violators will be fined for each violation in accordance with the Wild Oaks Homeowners Association Schedule of Fines.  Homeowners and renters are responsible and accountable for ensuring that their guests, contractors, and other visitors comply with this rule.

Ductless Heat Pump Criteria (approved 09/2010)

1. All expenses for the unit and related ductwork, electrical connections, base, operating and maintenance costs are the responsibility of the homeowner.  

2. Sound level must be less than 80 db.  

3. Unit must be mounted on concrete slab or other low maintenance base.

4. Exterior ductwork and wiring are to be placed in inconspicuous or corner areas with low visual impact (i.e. not in the middle of a blank wall), covered & painted to match siding color and appear like a rain gutter drain.  

5. Unit must be placed next to the building in a way that allows for a low visual impact to the building's exterior (i.e. under a deck, behind planted bushes, in an enclosed patio area, etc.).  WOHA reserves the right to request plantings be installed at the owner's expense to hide the unit from view.

6. Power supply box may be mounted near unit, but power wire supply from power source must be internal, not on the exterior of the building in conduit.

Wild Oaks Homeowners Association

Collections Resolution (approved 10/2017)

To have a uniform and systematic procedure for dealing with delinquent accounts in a timely manner and to minimize WOHA’s loss of assessment revenue, the following has been adopted:

1. This resolution applies to regular monthly fees (regular assessments) as well as to specialassessments.

2. Monthly assessments are due the first day of the month. Special assessment amounts and due dates are set by the board and announced at least one month in advance.

3. An assessment or any portion thereof is delinquent if it is not received 15 days after it is due.

4. After 15 days past due, an assessment, or any portion thereof, that is delinquent, will incur a late fee of 8% of the unpaid balance.

5. Besides the late fee, any amount not paid to the Association when due shall bear interest fromthe date that amount became due until paid, at a rate of three percentage points per annum above the prime rate offered by Wells Fargo Bank (or its successor) as of the due date, or at such other rate as may be established by the Board. (CC&Rs 8.3.7)

6. Owners delinquent 45 days will receive a Notice of Delinquent Assessment, warning the owner that the delinquent account will be sent to a designated collection agent within ten days.

7. If the account is not brought current within ten (10) days, it will be forwarded to the WOHA’s contracted designated collection agent for collections according to state and federal fair debt collection laws. These collection procedures will include, but not be limited to, Notice of Intent to Lien, Lien and Foreclosure proceedings.

8. The cost of transferring the account from WOHA to the collection agent and monitoring collections will be $175.00, which will be levied against the homeowner’s account by the designated collection agent upon transfer and become a part of the collectible debt.

9. All other expenses, interest, fees and charges incurred in the collection of a delinquent assessment shall be the sole responsibility of the property owner and be payable prior to the curing of the delinquency status.

10. Good Faith Agreements to resolve delinquent assessments may be considered by the Board of Directors on an individual basis if a written dispute of collection and request for hearing is submitted to the Board of Directors through its designated collection agent. Any agreement shall not relieve the property owner of any expenses or interest incurred or accruing.

This resolution of the Board of Directors had been duly adopted at the Oct 24 of 2017 meeting of the Board of Directors.